Yes. Grantees working with minors and vulnerable adults must have policies and procedures in place regarding mandated reporting. Grantees must be aware of state laws that determine who must report concerns of child and vulnerable adult abuse and neglect, definitions of abuse and neglect, and the process for making a report. Grantees should include information about their mandated reporting requirements in the informed consent forms, in language that is appropriate for the client. Grantees should train all staff and volunteers who will interact with minors and vulnerable adults served by the program to ensure compliance with state mandated reporting requirements.
Please refer to the notice of funding opportunity an award was funded under for program-specific requirements.
Federal laws prohibit recipients of Trafficking Victims Protection Act (TVPA) funding administered by the OJP from discriminating in the delivery of services on the basis of age, race, color, national origin, religion, or disability. Applicable federal laws also prohibit TVPA recipients from discriminating on the basis of disability in their employment practices, and from discriminating against employees and beneficiaries on the basis of sex in grant-funded education or training programs. Recipients are also obligated under federal civil rights laws to provide meaningful access to their programs and activities for persons with limited English proficiency. Under certain circumstances, it might be permissible to limit services based upon age. Please note that other federal, state, or local laws prohibiting discrimination may apply. See Civil Rights Requirements Associated with OJP Awards for more information.
All grantees are required to have a process in place for investigating discrimination complaints. The Office for Civil Rights at OJP ensures that recipients of financial assistance from OVC comply with federal laws that prohibit discrimination and is available to provide technical assistance to OVC grantees about civil rights obligations.
Employees, beneficiaries, and applicants for employment or services of an OVC grantee who believe that they have experienced unlawful discrimination may file a civil rights complaint with the Office for Civil Rights at OJP.
If you have questions about civil rights compliance, please contact the Office for Civil Rights via phone at 202-307-0690, TDD/TTY at 202-307-2027, or via email at [email protected].
Yes. Compliance with Title VI of the Civil Rights Act of 1964, which prohibits grantees from discriminating on the basis of national origin in the delivery of services or benefits, entails taking reasonable steps to ensure that persons with limited English proficiency (LEP) have meaningful access to their programs and activities. An LEP person is one whose first language is not English and who has a limited ability to read, write, speak, or understand English.
To assist grantees in meeting their obligation to serve LEP persons, DOJ has published a number of resources, including a language access assessment and planning tool. Additional resources are available on the Office of Civil Rights webpage. Grantees should contemplate how their program budget supports the costs for providing interpretation and translation services to eligible LEP persons or be able explain how language access will be provided if grant funds are not needed for this purpose.
Yes. Please refer to your award conditions for specific requirements. All products (e.g., curricula, training materials, publications, reports, videos, fliers, or any other written, web-based, or audiovisual, or other materials) developed and/or published with grant funds must contain the grant disclaimer statement found in your award conditions:
“This ______________ was produced by ______________ under [add grant number], awarded by the Office for Victims of Crime, Office of Justice Programs, U.S. Department of Justice. The opinions, findings, and conclusions or recommendations expressed in this ______________ are those of the contributors and do not necessarily represent the official position or policies of the U.S. Department of Justice.”
Your OVC grant manager will determine whether minor deliverables, such as one-page fliers and discrete web pages, require review or prior approval by OVC.
Yes. Under the Federal Funding Accountability and Transparency Act of 2006 (FFATA), grantees of awards of $30,000 or more are required to report award information on any first-tier subawards totaling $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the grantee and first-tier subgrantees.
Recipient executive compensation data are to be reported in the System for Award Management (SAM). The previous reporting tool for subaward information, FFATA Subaward Reporting System (FSRS), was retired on March 8, 2025, and all subaward reporting data and functionality are now on SAM.gov. Learn more about the subaward reporting transition from FSRS to SAM.gov.
Yes. A grantee should maintain written policies and procedures for its subrecipient award process to ensure it meets the requirements as laid out in 2 C.F.R. §§200.331 and 200.332. These policies and procedures should address both pre- and post-award responsibilities. For additional information, please consult the—
- Delivering Impact through Effective Grants Compliance and Oversight recorded webinar,
- DOJ Grants Financial Guide section on Subrecipient Management and Monitoring, and
- OVC Mini Toolkit for Subrecipient Monitoring.
Grantees (and any “subgrantee” at any tier) must have written policies and procedures in place that address how it will maintain the confidentiality of victims’ names, addresses, telephone numbers, or any other identifying information, including how this information will be protected when there is information sharing between partners.
In addition, grantees must submit a signed, written certification that data privacy and sharing protocols comport with the confidentiality and privacy rights and obligations of federal law or the grantee jurisdiction’s laws, court rules, or rules of professional conduct applicable to the work performed by the grantee.
Starting in October 2024, many OVC anti-trafficking grantees (and any “subrecipient” at any tier) that provide services to trafficking survivors must have, or be actively working with OVC to establish, privacy and confidentiality policies and procedures that conform with the requirements of 34 U.S.C. 12291(b)(2). Section 12291(b)(2) is the confidentiality and privacy condition applicable to awards under the Violence Against Women Act of 1994, commonly referred to as the “VAWA Confidentiality Provision.” For purposes of OVC’s anti-trafficking program, the phrase “under this subchapter” in the VAWA Confidentiality Provision shall be understood as referring to “under this OVC program.” With prior approval from OVC, recipients may use award funds to develop policies and procedures that comply with the VAWA Confidentiality Provision. Learn more about the VAWA Confidentiality Provision.
Grantees may refer to the confidentiality award condition placed on their award to determine if they are subject to VAWA confidentiality provision, or they may consult with their OVC grant manager.
Information about grantee performance measures and semiannual report narrative reporting requirements can be located on the OVC Human Trafficking Performance Measures website. Additionally, the OVC Performance Measure Dictionary and Terminology Resource provides standardized definitions and examples to assist with OVC’s performance data collection efforts.
If you have questions about the performance measures and reporting requirements, please contact the OVC PMT Helpdesk via email at [email protected] or call 844-884-2503. If you have questions about JustGrants, please consult the JustGrants Resource website or contact the JustGrants Helpdesk via email to [email protected] or call 833-872-5175.
Performance reports are submitted semiannually in JustGrants and due within 30 days after the end of the reporting periods, which are June 30 and December 31, for the life of the award. While grantees are strongly encouraged to gather performance data quarterly, it is only uploaded to JustGrants on a semiannual basis. Performance reports submitted in JustGrants must include both program narrative question responses and performance measures/data. The performance reports submission schedule is:
| Reporting Period | Data Required | Upload to JustGrants | Due no Later Than |
| October 1 – December 31 | Quarter 1 Performance Measures and Narrative Question Responses | Yes | January 30 |
| January 1 – March 31 | Quarter 2 Performance Measures | No | N/A |
| April 1 – June 30 | Quarter 3 Performance Measures and Narrative Question Responses | Yes | July 30 |
| July 1 – September 30 | Quarter 4 Performance Measures | No | N/A |
| Last Reporting Period of Award | Performance Measures, Narrative Question Responses, and Closeout Question Responses | Yes | 120 days after end of reporting period |
The final performance report should document the project activities that occurred in the final performance reporting period of the award, AND a cumulative narrative that documents all project activities during the entire period of award funding. Answer questions based on the goals you set out to accomplish at the beginning of your award – reviewing the goals and objectives on your award application may help.
The narrative report should include detailed information about the project funded, including, but not limited to—
- descriptions of all relevant project activities conducted during the award period with federal and match funds and how they align with the OVC program goals and objectives,
- analysis of data to support statements of progress, and
- examples of individual results and outcomes of funded activities reflecting project successes and impacts.
In addition to the final performance report narrative, most grantees must also attach a PMT Report with cumulative data from the entire project period. If grant funds were used to conduct a project evaluation or action research, these evaluation documents should be attached as well.
The final report is due in JustGrants no later than 120 days following the close of the award project period or the expiration of any extension periods.